NOTICE TO BIDDERS
Notice is hereby given that the Town of Milford, Indiana, by and through its Town Council, hereinafter referred to as the Owner, will receive sealed bid proposals for construction of the following:
Town of Milford 2023-1 Community Crossings Paving Projects
Sealed bid proposals will be received by the Town of Milford, Attn: Clerk-Treasurer’s Office, 121 South Main Street/PO Box 300, Milford, IN 46542 until 5:00 pm, Monday, June 12th, 2023. They may be delivered in person to the Town Hall, between the hours of 8:00 am and 5:00 pm, Monday through Friday. Any proposals received after the above-designated time will be returned unopened. Bids will be opened and publicly read aloud at the Milford Town Council Meeting on Monday, June 12th, 2023 at 7:00 pm in the Milford Community Building. Bids will then be taken under advisement for review by the Owner.
The contract will consist of the following: 2023-1 CCMG Paving and associated work items, such as ADA ramp improvements, of various streets throughout the Town of Milford.
All bid proposals must be enclosed in an opaque, sealed envelope bearing the Project title, the name and address of the Bidder, and the date and time of the proposal bid opening. All bid proposals must be submitted on State Board of Accounts Form No. 96 together with the proper forms included in the Contract Documents, the entire set of which shall be filed intact as a bid. Bidders are responsible for the timely delivery and completeness of their bids.
Contract Documents will be available by contacting Steven Marquart at [email protected] or in-person at the Clerk-Treasurer’s Office, 121 South Main Street, Milford, IN 46542 between the hours of 8:00 am to 5:00 pm, Monday through Friday. Bidders are responsible for registering as plan holders with the Town, for the receipt of any addendums or other contract document updates. Bidders shall assure that they have obtained complete sets of Contract Documents and shall assume the risk of any errors or omissions in bids prepared in reliance on incomplete sets of Contract Documents.
Each Bidder is responsible for inspecting the Project site(s) and for reading and being thoroughly familiar with the Contract Documents and Specifications. The failure or omission of any Bidder to do any of the foregoing shall in no way relieve any Bidder from any obligation with respect to its Bid.
Any questions shall be directed to Steven Marquart by email only at [email protected]. The deadline for questions is Monday, June 5th, 2023 at 10:00 am.
Each bid shall be accompanied by a certified check or acceptable bidder’s bond made payable to the Owner, in a sum of not less than five percent (5%) of the total amount of the bid, which check or bond will be held by the Owner as evidence that the bidder will, if awarded the contract, enter into the same with the Owner upon notification from him to do so within ten (10) days of said notification.
The successful Contractor will be required to furnish a Performance Bond and Payment Bond in the amount of one hundred percent (100%) of the contract price, each, within ten (10) days after award of the contract and a two (2) year Maintenance Bond in the amount of thirty percent (30%) of the contract price prior to completion and final payment of the contract.
Proposals may be held by the Owner for a period not to exceed sixty (60) calendar days from the public opening. No Bidder may withdraw his proposal within sixty (60) days after the actual date of the opening thereof.
The Owner reserves the right to ask for clarification for any bid submitted. In comparing bids, consideration will not be confined to price only. The successful bid will be the lowest responsible and responsive bidder, however the Owner reserves the right to reject any bid, or all bids, or to accept any bid or bids, to waive any and all technicalities or irregularities therein, to delete any bid item or items and to award a contract on the bid proposal that in their judgment is most advantageous to the Town of Milford, Indiana.
Dated this 12th day of May 2023
Patricia Gall, Clerk-Treasurer